Volunteer planning really doesn't have to be this hard.
No more Excel chaos. No more WhatsApp drama. Just a clear overview, fair rewards and happy volunteers for every association, big or small.
For associations, by someone who actually organises
You organise with passion. You manage with frustration.
Every event organiser knows the feeling. It works. Until it doesn't. Then the chaos begins.
Excel chaos
Version 7 of the planning document. Someone accidentally deleted a column. The night shift is listed twice. You start over.
WhatsApp as a planning tool
Messages keep coming in. Who confirmed? Who is sick? Who covers for whom? You scroll back up. Again.
Who works when?
Shifts are not clearly defined. Volunteers don't know when to show up, how long they work or what they're supposed to do.
Unfair reward system
Everyone works equally hard, but no one keeps track. Some volunteers always do more. That rarely gets recognised.
These are not exceptions, this is reality for thousands of organisers. Time for something better.
Planning that simply works.
Crewloods brings structure without the hassle. Simple for volunteers, powerful for organisers.
Shift-based planning
Create shifts with exact start and end times, maximum capacity and role description. Volunteers see exactly what is expected of them.
Full overview
See at a glance who is scheduled, who is still missing and who has already confirmed. Always up-to-date and visible to everyone.
Smart reward system
Track every volunteer's contribution fairly and transparently. Those who work more get rewarded more. No arguments afterwards.
From single days to multi-day projects
Whether you're running a one-off event or managing an entire season: Crewloods scales with you via a simple subscription.
Built for everyone who organises volunteers.
Whether you run one event a year or operate every week: if you work with volunteers, Crewloods is for you.
Events
Festivals, concerts, fairs, sports days and other one-off events.
Canteens & associations
Regular volunteer deployment for canteens, bars and club activities.
Sports clubs
From youth tournaments to veteran teams: planning that fits your season.
Multi-day festivals
Complex projects with multiple teams, shifts and locations managed in one platform.
Non-profits & charities
Volunteer-driven organisations that deserve professional tools without a big budget.
Youth movements & camps
Schedule leaders, monitors and coordinators clearly for weekends and summer camps.
Professional level. Association pricing.
Large companies have software for workforce planning. Why should associations settle for less?
Professional like large organisations
The same quality of planning and oversight that professional organisations use, now accessible for every association, no matter how small.
Affordable for every association
No expensive enterprise package that swallows a quarter of your budget. A simple subscription, monthly or yearly, without hidden costs.
Built by someone who organises
Crewloods wasn't built by consultants. It was built by someone who organises events themselves and knows every frustration from personal experience.
Easy to use
No weeks of training. No 200-page manual. Volunteers are active within minutes. You'll have your first schedule ready within half an hour.
Transparent system
Everyone sees the same thing. The planning is clear, the rewards are visible and there's no room for arguments or misunderstandings.
I knew the problem from the inside.
I'm Wout, and I've been organising events since 2022. Prom nights, sports days, bar activities: every event brought the same challenges. Who works when? Who confirmed? How do I distribute rewards fairly?
I tried Excel. I tried WhatsApp. I tried combinations of both. Nothing really worked. Too much manual effort, too much confusion, too little overview.
On one side you had expensive enterprise software. On the other, nothing built specifically for us. So I built Crewloods — focused on what truly matters: clarity, fairness and ease.
"Associations deserve the same level of professionalism as large organisations. Affordable and without complexity."
Transparent. Fair. Affordable.
No hidden costs, no surprise invoices. Crewloods works with a simple subscription model.
Subscription
Full platform, everything included
Billed monthly
Manage unlimited projects and volunteers. Shift planning, reward system, tracking and reporting in one platform.
- Unlimited projects and shifts
- Unlimited volunteers
- Full reward system
- Overview and reporting
- Priority support
- No minimum contract
No credit card required. Cancel anytime.
Ready to make it easier?
Thousands of hours lost to Excel and WhatsApp. Enough. Try Crewloods free and take the first step towards smooth volunteer planning today.
31 days free · No credit card · Cancel anytime
Volunteer management for events and associations in Belgium
Crewloods is a volunteer planning tool designed specifically for organisers in Belgium and the Netherlands. Whether you run a sports club, manage a canteen, organise a festival or are responsible for a non-profit organisation: efficiently managing volunteers is a challenge every organiser knows.
With traditional methods such as Excel spreadsheets or WhatsApp groups, too much time is lost on administration. There's no clear overview of who works when, confirmation processes are chaotic, and tracking contributions becomes a full-time job. Crewloods solves this as dedicated planning software for associations: simple, clear and fair.
Crewloods' event planning software offers shift management per project, a transparent reward system based on hours worked, and digital tracking of every volunteer's contribution. No paper lists, no scattered spreadsheets. One central place for all your volunteer planning.
For organisers who regularly deploy volunteers at canteens, fairs, sports tournaments or multi-day festivals, Crewloods' subscription model offers unlimited access to all features. With a monthly or annual subscription you have full control without long-term commitments.
Volunteer management for events doesn't have to be complicated. With Crewloods, you set up a schedule in minutes, invite your volunteers and track everything in one dashboard. Try Crewloods free for 31 days at app.crewloods.be and discover why organisers who switch once never go back to Excel.